COVID-19 Resource Kit

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COVID-19 Resource Kit by Mind Map: COVID-19 Resource Kit

1. Factsheets

1.1. How to keep workers safe - COVID-19

1.2. Incident notification - COVID-19

1.3. Cleaning to prevent the spread of COVID-19 - Fact sheet

1.4. Manufacture or supply of alcohol-based hand sanitisers

1.5. National Statement of Regulatory Intent - COVID-19

2. Checklist

2.1. Physical distancing checklist - COVID-19 | Safe Work Australia

2.2. Cleaning Checklist - COVID-19 | Safe Work Australia

2.3. Workplace Checklist - COVID-19

3. Guidance

3.1. Key considerations for undertaking a risk assessment - COVID-19 | Safe Work Australia

3.1.1. > What is the latest advice from government and key industry and employee associations on control measures?

3.1.2. > What is the current advice from health authorities about the current situation and case numbers for COVID-19 cases in the local community/region?

3.1.2.1. o Information on the latest number and location of COVID-19 cases (including in some cases heat maps) is available from your jurisdictional health authority.

3.1.3. > What are the current legal requirements (e.g. public health orders, health directions) for my area and how do they apply to my business?

3.1.3.1. o Get the latest information: jurisdictional health authority.

3.1.4. > Does the nature of the work undertaken by my business increase the risk of my workers being exposed to COVID-19?

3.1.4.1. o Does the work require regular and close contact between workers or with members of the community?

3.1.4.2. o Can work processes or practices reasonably be modified?

3.1.4.3. o Is working from home or modified shift arrangements possible?

3.1.4.4. o Am I working in a high-risk environment (e.g. with vulnerable people)?

3.1.5. > Does my workplace have facilities for hand washing and/or hand sanitising?

3.1.5.1. o Are these sufficiently stocked and in good working order?

3.1.6. > Does my workplace environment/set-up increase the risk of my workers and/or clients being exposed to COVID-19 and can this be changed?

3.1.6.1. o What is the size of the workplace?

3.1.6.2. o How many workers or others are at the workplace?

3.1.6.3. o Is work done inside, outside or in vehicles?

3.1.6.4. o Are there restrictive entry/exit points or high touch points, such as doors, lifts etc? If so, what steps have I taken to reduce the risks at these points?

3.1.6.5. o Can modifications be made to enable increased physical distancing (also known as social distancing)?

3.1.6.6. o When was my workplace emergency plan last reviewed? Have I considered physical distancing considerations if the workplace needed to safely evacuate? (e.g. if there was a fire?)

3.1.7. > Do I have workers that fall within a vulnerable worker category?

3.1.7.1. o Vulnerable workers include: Aboriginal and Torres Strait Islander people 50 years and older with one or more chronic medical conditions; people 65 years and older with chronic medical conditions; people 70 years and older; and people with compromised immune systems.

3.1.7.2. o If you have vulnerable workers in your workplace you must undertake a risk assessment including consideration of the characteristics of the worker, the workplace and the work. Seek medical advice as needed and keep information about a worker’s medical conditions confidential. See the Vulnerable workers information on our website for further information.

3.1.8. > What are my current cleaning and disinfecting arrangements?

3.1.8.1. o Are they consistent with guidance provided by Safe Work Australia?

3.1.8.2. o Do I have, or have access to, sufficient and appropriate cleaning supplies, including detergents and disinfectants?

3.1.8.3. o Have I identified and cleaned frequently touched surfaces?

3.1.8.4. o Do I need to review arrangements (e.g. increase frequency) with contracted cleaner?

3.1.9. > How prepared is my business if there is a case of COVID-19 in the workplace?

3.1.9.1. o Do workers understand the need to stay home if they are unwell, even if they think an illness is minor?

3.1.9.2. o Have I established and talked to my staff about the processes we will follow if COVID-19 directly affects the workplace (e.g. an infected person has been on site)?

3.1.9.3. o Can I get advice from industry and employee associations to stay informed on the risks?

3.1.9.4. o Do I have all workers’ current contact details and their emergency contacts?

3.1.9.5. o Do I have records which will allow me to quickly identify which staff were in close contact with the infected person, e.g. work teams, shift rosters, who is eating in each lunchroom, response to unexpected issues such as plant breakdowns?

3.1.9.6. o Have I trained workers about COVID-19 including how areas may need to be cleaned and disinfected in the event of any contamination and other risk controls?

3.1.9.7. o How will I stop individual workers with COVID-19 being stigmatised?

3.1.9.8. o Are workers fearful of being at work? Have I checked in with them lately?

3.1.10. > Is there an increased risk of violence in my workplace?

3.1.10.1. o Are customers likely to be stressed or frustrated, e.g. if products are restricted or no longer available?

3.1.11. > What worker communication and support mechanisms are in place?

3.1.11.1. o Am I regularly checking people are OK?

3.1.11.2. o Do I have effective communication channels established to keep workers informed and consult them on key issues?

3.1.11.3. o Do I have an employee assistance program that workers can access or other support services I can refer workers to (e.g. Beyond Blue COVID-19 support)?

3.1.11.4. o Are there any other supports I can offer?

3.1.11.5. o Have I considered how I will keep in touch with workers who may be more isolated because of working from home or other physical distancing arrangements?

3.1.12. > Do the changes I plan to make to my business or changes arising from COVID-19 change the risk?

3.1.12.1. o Do the changes I’m planning for COVID-19 increase risks or introduce new risks I need to control?

3.1.12.2. o Are there other things changing that might increase risks like upset customers, working from home, increased demands or shortage of safety supplies?

3.1.12.3. o Do I have processes in place to identify and respond to any other risks that arise once changes are implemented?

3.1.13. > Do I have a plan to review my control measures to ensure they are effective?

3.2. Template and example COVID-19 risk register

3.2.1. Hazard

3.2.2. What is the harm that the hazard could cause?

3.2.3. What is the likelihood that the harm would occur?

3.2.4. What is the level of risk?

3.2.5. What controls are currently in place?

3.2.6. Are further controls required?

3.2.7. Actioned by

3.2.8. Date Due

3.2.9. Date Complete

3.2.10. Maintenance and review

3.3. Working from home - Workstation Setup Guide - COVID-19 | Safe Work Australia

3.4. How to clean and disinfect your workplace - COVID-19 | Safe Work Australia

4. Signage and posters - COVID-19 | Safe Work Australia

4.1. Hygiene

4.2. Simple steps to help stop the spread poster

4.3. Good hygiene practices poster for businesses

4.4. How to hand wash poster

4.5. How to hand rub poster

4.6. Keeping your distance poster

4.7. Keeping mentally healthy

4.8. Change in operation

4.9. Change of hours poster for businesses

4.10. Temporary changes poster for businesses

4.11. Temporary closure poster for businesses

4.12. Types and uses of face masks

4.13. 5 things to do in your workplace: COVID-19 - Infographic

4.14. What to do if a worker has COVID-19 - Infographic

5. Principles

5.1. National COVID-19 safe workplace principles | Safe Work Australia

5.1.1. All workers, regardless of their occupation or how they are engaged, have the right to a healthy and safe working environment.

5.1.2. The COVID-19 pandemic requires a uniquely focused approach to work health and safety (WHS) as it applies to businesses, workers and others in the workplace.

5.1.3. To keep our workplaces healthy and safe, businesses must, in consultation with workers, and their representatives, assess the way they work to identify, understand and quantify risks and to implement and review control measures to address those risks.

5.1.4. As COVID-19 restrictions are gradually relaxed, businesses, workers and other duty holders must work together to adapt and promote safe work practices, consistent with advice from health authorities, to ensure their workplaces are ready for the social distancing and exemplary hygiene measures that will be an important part of the transition.

5.1.5. Businesses and workers must actively control against the transmission of COVID-19 while at work, consistent with the latest advice from the Australian Health Protection Principal Committee (AHPPC), including considering the application of a hierarchy of appropriate controls where relevant.

5.1.6. Businesses and workers must prepare for the possibility that there will be cases of COVID-19 in the workplace and be ready to respond immediately, appropriately, effectively and efficiently, and consistent with advice from health authorities.

5.1.7. Existing state and territory jurisdiction of WHS compliance and enforcement remains critical. While acknowledging that individual variations across WHS laws mean approaches in different parts of the country may vary, to ensure business and worker confidence, a commitment to a consistent national approach is key. This includes a commitment to communicating what constitutes best practice in prevention, mitigation and response to the risks presented by COVID-19.

5.1.8. Safe Work Australia (SWA), through its tripartite membership, will provide a central hub of WHS guidance and tools that Australian workplaces can use to successfully form the basis of their management of health and safety risks posed by COVID-19.

5.1.9. States and Territories ultimately have the role of providing advice, education, compliance and enforcement of WHS and will leverage the use of the SWA central hub in fulfilling their statutory functions.

5.1.10. The work of the National COVID-19 Coordination Commission will complement the work of SWA, jurisdictions and health authorities to support industries more broadly to respond to the COVID-19 pandemic appropriately, effectively and safely.